Tracking the Life Cycle of Your Employees
An Engaged Workforce, An Empowered Employer

Shutter Index: Online Employee Data Management with an HR Twist

Relational in nature, Shutter Index facilitates – and in many ways enhances the quality of – interactions between employers and employees. The goal is to turn workers into active participants in a business rather than passive observers, as well as mitigate if not eliminate altogether many of the potential problems (when things go wrong) lurking just below the surface of employer-employee relations… e.g., wage-related questions and concerns (“Why isn’t my paystub correct?” “What are these deductions for?”); the consequences of failing to provide timely performance-related feedback and reviews; costly violations of various federal anti-discrimination and labor protection laws, etc.

Shutter Index leverages an intuitive, online technology that enables companies and their workers to interact in an entirely unique way… one that is more informed, more involved and in many ways more meaningful (a common platform and language). Workplace expectations are more clearly set and followed through upon, better lines of communication achieved. The end result is an engaged workforce and an empowered employer.

With Shutter Index in place, tracking the life cycle of your employees could not be easier. Long gone are the days spent searching for misplaced personnel files haphazardly strewn about; say goodbye to the hassle of trying to connect the dots between employee information spread across multiple spreadsheets or databases. Instead, all employee data and interactions are housed in a single place, online (accessible from anywhere at anytime), only a few clicks away.

DASHBOARD – The first thing you will notice after logging into the Index is your Dashboard, a homepage that provides a quick look at company announcements, recent employee activity (any changes made to Shutter Index), upcoming events (e.g., birthdays), HR, payroll, Time and Attendance related issues.

REPORTS – You will also have access to customized, data-driven reports, such as Real Time Budgets (RTBs), which can be filtered by Location, Department, Job Title, Date, etc. Based on a wage and benefit calculation, this feature serves as a measure to help capture the actual cost of running your business.

EMPLOYEES – The employee setup process in the Index involves entering information across various online forms. Starting with the New Hire form, basic background information is captured for record-keeping purposes (e.g., name, SSN, phone #, etc.). Next, this information automatically maps to and populates other forms, including I9, W4, Direct Deposit... saving time and reducing mistakes. Also, the data is yours (not ours), allowing easy export and modification at any time, at no added cost.

HR SUPPORT – The Index also helps manage various HR issues, such as handling Time-off Requests, Performance Reviews (60, 90, yearly reminders), Disciplinary Actions, Exit Interviews, etc., digitally archiving each interaction. The system also enables direct employee access to Pay Stubs and Time Cards, W2s and more. An HR Library feature contains over 180 documents … various forms, checklists, articles, policies and other resources (related to everyday issues that affect the employer-employee relationship) that will help you manage your workforce more effectively, from the moment of hire to eventual departure.